Gmail Automation with Apps Script has the potential to level up productivity, smoothen activity, and simplify our daily tasks, including email. Automation has the potential to level up productivity, smoothen activity, and simplify our daily including email. The process of automation improves tasks, saves time, and drives productivity. 

For instance, if you frequently send emails manually, organize conversations, or apply labels in Gmail. It gets quite hectic and time-consuming, to make this process easier we will you how to automate all these kinds of docs with the help of Google Apps script. Google Apps Script is a powerful tool for automation.

What You Can Do With Gmail Automation with Apps Script?

There is a large list of tasks that you can automate using Google Apps Script for Gmail Automation. However, in this guide, we will focus on how to automate a few key Gmail tasks with Google Apps Script.

Today, we will provide you with a step-by-step guide on how to send automated emails using Google Apps Script for Gmail Automation.

In addition to that, we will guide you on how to effectively organize your Gmail inbox, manage threads, and apply labels with the power of Gmail Automation with Google Apps Script.

Therefore, let’s break down each concept with the help of easy-to-understand examples of Google Apps Script for Gmail Automation. Typically, there is a big list of tasks that you can automate using the Google Apps Script. However, here we will reveal the way to automate a few of those tasks with Apps Script. 

1. Today, we will give you a step-by-step guide on how to send automated emails using the Google Apps Script.
2. In addition to that, we will guide you on how you can effectively organize your Gmail inbox to manage the threads and apply labels.

Therefore, let’s break down every concept with the help of easy-to-understand examples.

1. Method-1 (Sending Automated Emails)

The consistency of sending reminders, confirmations, or follow-ups to a group of people regularly requires a lot of precious time and effort, which can lead to problems like forgetting to send the update or being too busy with other important tasks.

In this situation, Gmail Automation with Google Apps Script allows you to automate these manual tasks, making them less time-consuming and more efficient.

Here’s a step-by-step guide to automate this process:

To drive this automation, you have to follow these steps:-

1. Step: Open Your Google Drive.

First, you have to open up your Google Drive by clicking on “New” > “More” > “Google Apps Script.”

2. Step 2: Write the Script

Once, you have opened the drive then you have to write up the script. For this, you need to follow the below Apps Script code. 

function sendAutomatedEmails() {
  // Define the recipient, subject, and message
  var recipient = "[email protected]";
  var subject = "Friendly Reminder: Meeting Tomorrow";
  var message = "Hi there,\n\nJust a reminder about our meeting scheduled for tomorrow at 10 AM.\n\nBest regards,\nYour Team";
  // Send the email
  GmailApp.sendEmail(recipient, subject, message);}

3. Automate the Script 

After creating the script, you need to set up a scheduler to automate its execution. Here’s how you do it using Google Apps Script automation:

Set Up a Trigger:

Just by adding a trigger you can automate the process. Hence here you have to set it up using the below path. To do this, open up the Apps Script Editor and click on the clock icon or navigate to: Extensions > Apps Script > Triggers.

In the Trigger setting, you need to click on the Add Trigger option and then configure the trigger. Here you have to follow:-

Set Function to run at sendAutomatedEmails
Set Event source at Time-driven
Select Daily, Hourly, etc, or other choice in the Type of time-based trigger

Once done, you have to click on the “Save the trigger” button.

Here, your Email Automation has been Completed. From now on, your email will get sent automatically to your recipient based on the selected schedule.

4. Save and Test

Now, you have to save your script and have to test it out to be sure that it is working well. To do this, you need to follow the below-mentioned steps:-

• First, click on the floppy disk icon or press Ctrl + S.
• Next to this, click on the play button to run the script.
• After this, you have to authorize the script when prompted by Google.

Once you run the script, the email will be sent to your targeted recipient.

5. Send out the Bulk Emails

If you want to send the same email to your multiple recipients simultaneously then you can use Google Sheets to store their email addresses first. Additionally can add automation into that using the Google Apps Script. Here’s how:-

function sendAutomatedEmails() {
  // Define the recipient, subject, and message
  var recipient = "[email protected]";
  var subject = "Friendly Reminder: Meeting Tomorrow";
  var message = "Hi there,\n\nJust a reminder about our meeting scheduled for tomorrow at 10 AM.\n\nBest regards,\nYour Team";

  // Send the email
  GmailApp.sendEmail(recipient, subject, message);
}

2. Method-2 (Manage Threads and Labels)

We get emails during the entire day from different resources for different purposes that make your inbox feel crowded and hard to manage. There are many other features in gamil lke thread mnangement and labels. If you are dealing with plenty of emails then this feature becomes a life savor and completes the task efficiently. However, adding the Google Apps Script automation here can allow you to make the process efficient. 

What Are Threads and Labels?

Before a direct dive into the process of automating and managing the threads and labels, let’s have a quick overview of what are these. 

• Threads: 

A thread refers to the collection of email messages or a group of emails together having the same subject line.

• Labels: 

Labels refer to the Tags that allow you to categorize your multiple emails such as “Work,” “Personal,” or “Important.”

Let’s have a better understanding of this by taking the assistance of the use cases. 

Use Case 1: Find and Archive Threads

Here you can find the specific threads such as emails from a particular sender and then can archive them to declutter your inbox.

For Instance:

function archiveThreads() {
  // Search for threads from a specific email address
  var threads = GmailApp.search("from:[email protected]");

  // Archive the threads
  for (var i = 0; i < threads.length; i++) {
    threads[i].moveToArchive();
  }
}

Use Case 2: Apply Labels to Emails

Labels will allow you to categorize and locate your emails more easily. Therefore, you can create a custom label and apply it to threads automatically.

For Instance:

function labelEmails() {
  // Create or find a label
  var label = GmailApp.createLabel("Important Clients");

  // Search for threads and apply the label
  var threads = GmailApp.search("from:[email protected]");
  for (var i = 0; i < threads.length; i++) {
    threads[i].addLabel(label);
  }
}

Use Case 3: Manage Your Unread Emails

With the Google Apps Script automation, you can mark all your unread emails as read and label them simultaneously.

For Instance:

function manageUnreadEmails() {
  // Find unread threads
  var threads = GmailApp.search("is:unread");

  // Mark as read and label them
  var label = GmailApp.createLabel("Processed Emails");
  for (var i = 0; i < threads.length; i++) {
    threads[i].markRead();
    threads[i].addLabel(label);
  }
}

Final Thought

Google Apps Script allows you to automate your email tasks in Gmail to drive an efficient workflow. This will authorize you to send automated emails, manage threads, and create labels all automatically by using the Google Apps Script.  Therefore, you can declutter your inbox and focus on what matters most. Apart from this, you can add customization and can tailor them to fit your specific needs. Let’s grab more knowledge by jumping into the main content.